Create and Manage Groups

Students can be in groups to perform Peerceptiv Group Peer Assessments and Team Member (Peer) Evaluations. Instructors can create the groups, students can form groups themselves, or instructors can use group sync to copy the groups from the LMS to the Peerceptiv assignment. 

You must have students in the course roster to create groups, unless you plan to have students create their own groups. After making sure that your course roster is populated with students, you can then proceed with group creation.

The option to create groups is only available in group peer assessments and team member (peer) evaluations.

This article goes over how to:

Create Groups

Manage Groups

Allow Student Group Management

Create Groups

First, click on the Groups tab on the left side bar.

 

Manually Creating Groups

Click New Group to create a group manually. Then, click the plus sign on that group and click Add Members to select students from the roster to put into the group. 

You can rename the group by clicking on the group name and changing it. Repeat this process for each group.

Adding Groups Automatically

Click More to see the other group-related options.

Upload Group List in the required format using a CSV spreadsheet or copy and paste from an Excel or other spreadsheet. Emails should be listed in column A and the group name in column B or you can copy and paste into the tool from a CSV file.

Group Sync may be an option if your course is connected to your organization's Learning Management System. If it is, click on Group Sync and select the set of groups to copy into Peerceptiv.

Group Sync will allow you to directly import groups from the LMS.  This option will only appear if group sync has been set up by your institution's LMS administrator. Please contact [e-mail] if you want to add this option or believe it should be available.

After you click Group Sync the first time, you will need to give permission for Peerceptiv to access the LMS group information. Then select the set of groups in the LMS that you want to add in Peerceptiv. Note: If you are using group sync for multiple courses, please remember to go back to the LMS and open Peerceptiv from the LMS for each class before clicking Group Sync. Otherwise you risk pulling the wrong student groups into an assignment.

You can click Group Sync at any point to bring over the groups as they are currently set up in the LMS. If the groups have changed in the LMS, you should click Group Sync again to apply those changes in Peerceptiv. However, changing the groups during the review or evaluation phase of an assignment may result in students needing to complete additional assignment tasks.

Auto Generate Groups will create a set of groups for you based on group size or number.

Copy Groups from a Past Assignment allows you to reuse a set of groups. After selecting this option, choose the assignment with the groups that you want to copy.

Manage Permissions allows you to control student management of the groups. If you do not want students to be able to create or manage their groups, turn off the slider option for Allow Student Group Self-Management. If this option is turned off (a red X is visible), then students will be in the group assigned by the instructor and cannot join, switch, or leave a group without the instructor taking action.

If you Open All Groups, students will be able to select any group to join and immediately be a part of that group. Close All Groups means the group leader has to approve any join requests. If you select Close All Groups, you must grant group leaders permissions so they can approve requests or assign all students yourself.

You can limit the size of the group. A group cannot have more than 100 members.

Allow Student Group Self-Management permits students to create, join, and manage groups. This is automatically turned off if you use group sync for the assignment.

Make Group Peers Anonymous for Students means that they will not be able to see who their group members are. This is only available for group peer assessments and not for Team Member Evaluations.

Grant Group Leaders Permissions gives the group leaders the ability to select their group members and assign a group leader.

Delete All Groups deletes all groups. We recommend deleting all groups before re-syncing groups if there has been a significant change to the groups since the initial sync.

Click the three dots at the right of the group row to edit the access for that group only or to delete that group only. If you select Closed, you make that group invite-only, meaning the teacher or group leader has to add additional members. If you select Open, any student can join or change groups on their own without needing permission. If it is invite-only, students cannot create, leave, or edit the groups without the instructor's approval. 

Manage Groups

You can click Group Sync or create additional groups at any time. However, if you need to move a few students from one group to another, click on the Students tab.

Click the Students tab and then click on a particular student’s name to add them to a group that has already been created. You can move students from one group to another and search for students who are not yet in groups.

To move a student from one group to another, click on that student's name. Select the correct group and click Assign.

You can sort by group number by clicking the Group column header. If you want to see which students are not in a group, click the Without Group button.

Another way to move a student from one group to another is to click the plus sign next to a group's name to expand that group. Click the down arrow next to a student's name and select Move. Next, you must click the plus sign by the group that you want to move that student to and click Move Here. 

 

Student Group Management

If you want students to form and manage their own groups, make sure that the option under Groups is turned on and not off ]. Students will not be able to change their groups if student group management is not allowed.

When student group management is allowed, students will have to create or join a group before they can begin the assignment. If they are not already part of a group, they should click the button that says Create/Join Group at the top center of the assignment overview screen. Then they can create their own group (they would be the group leader) or join a group.

If the student clicks Create a Group, it will create a new group in which that student is the group leader and can invite new members to join the group by clicking “Invite a New Member.” Students can also edit their group’s name by clicking the small pencil after the title of the group.

If the student clicks Join a Group (via Student), they will be able to see a list of their classmates and can request to join a group. The group leader of that student’s group will get an email and be notified in Peerceptiv (click on the bell icon on the top right of the screen) and they must respond to it and either accept or reject the request within 72 hours. 

If a student clicks Join a Group (via Group), they will be able to see a list of all groups that have already been formed in the class and request to join a group. Again, the group leader of that group will get an email and an in-app notification and must respond to it and either accept or reject the request within 72 hours. If a student does not get let into the group in 72 hours, they may want to request to join another group. Instructors can also add students to groups without needing the group leader to approve.

After the student has joined a group or was already added to a group by the instructor, they can click the My Group button on the left side navigation bar and see the group that they are a part of. If they need to add an additional group member and it has been allowed by the instructor, they can click the Invite a New Member button.

The star in the circle identifies the group leader. The group leader may be randomly assigned if there is no specific need for one in the class assignment.

Group Management Notes: 

• Unless you plan to have students manage their own groups, please make sure the groups are correct before the assignment is published.
• You can delete a group by clicking on the three dots to the right of the group name.
• You can move a student from one group to another at any time. However, if you move a student while the assignment is open (assignment tasks are available), it may change the number of tasks a student has to complete and whether that student will have received any reviews.
• If students are managing their own groups, please remind them to check their group members, notifications, and submissions to make sure that everything is correct. Students who have requested to join a group but whose request has not been accepted will not be considered part of that group in Peerceptiv, even if they did work together on the project.